Frequently Asked Questions

Note: These materials have been prepared for information purposes only and are simply a general guide. No guarantee can be given on the accuracy of this information.

If you have any further questions please contact Council.

What is live broadcasting?

Live broadcasting is the transmission over the Internet of video of an event as it happens. Broadcasting is a form of online video in which the site sends video footage to a user's machine "on the fly" rather than as a complete file. It is like the difference between watching a TV show as it airs and watching a DVD.

What do I need to view the videos?

You need a device running a supported operating system, a supported web browser, and speakers. Please see responses below for more details.

What platforms and browsers are supported?

The following browsers are supported:

  • Chrome 50+
  • Firefox 47+
  • Internet Explorer 11
  • Opera 35
  • Safari
  • iOS
  • Android 4

The following platforms are supported:

  • Microsoft® Windows XP (32-bit)
  • Windows Vista® (32-bit and 64-bit)
  • Windows 7 (32-bit and 64-bit)
  • Mac OS X v10.6, v10.7 (32-bit and 64-bit)
  • Linux®: openSUSE® 11.3 or greater (32-bit and 64-bit)
  • Red Hat® Enterprise Linux (RHEL) 5.6 or greater (32-bit and 64-bit)
  • Ubuntu 10.04 or greater (32-bit and 64-bit)

What are the minimum system requirements for Windows and Mac OS?

Windows minimum system requirements:

  • 2.33GHz or faster x86-compatible processor, or Intel® Atom™ 1.6GHz processor
  • 128MB of RAM (1GB of RAM recommended for netbooks)
  • 128MB of graphics memory

Mac OS minimum system requirements:

  • Intel Core™ Duo 1.33GHz or faster processor
  • Mac OS X v10.6 or v10.7
  • 256MB of RAM; 128MB of graphics memory

What connection speed is required to watch the videos?

To be sure the video will play smoothly, you will need a minimum connection speed of 700kbs.

How much data will be used while streaming a video?

While streaming a video from this website, it will use approximately 5.3mb per minute (450kbps).

Video Player for archive videos?

For archive videos, you can choose your preferred video player,
For HTML5 click here, for Flash click here. (uses cookies)

What version of Adobe Flash Player is required?

Council Meetings are broadcast live in Flash Video format. Flash Player 10.1 or higher is recommended.

You can download the latest version of Adobe Flash Player from the Adobe website.

How soon after a Council Meeting will the video be available to watch?

In most cases, once a Council Meeting has concluded, the video will be available to watch online within two business days. These are available in the archive.

Does Council have a Live Broadcasting Procedure?

Council’s Live Broadcasting and Recording of Council Meetings Procedure can be found here.


Webcasts of Council Meetings cannot be reused or reproduced in any way and are subject to copyright under the Copyright Act 1968.

When is an Ordinary Council Meeting agenda published and what does it include?

The agenda is available on the website by at least two days prior to the meeting as per the Meeting Procedure Local Law 2018 requirements.
The agenda may contain:

  • Opening declaration
  • Apologies for absence
  • Disclosure of conflicts of interest
  • Confirmation of minutes
  • Matters arising from the minutes
  • Public question time
  • Reports from Councillors/committees
  • Presentations
  • Assemblies of Councillors
  • Officer reports
  • Notice of motion
  • Urgent business
  • Section 89 (in camera)
  • How can I make a public submission?

    You have to register to make a public submission by 4.30pm on the day of the meeting. Call us on 5320 5875 to register.

    When is a council meeting?

    Council meetings are held every three weeks at the Ballarat Town Hall on a Wednesday beginning at 7pm. The 2019 schedule of meetings is on the website.

    How is a council meeting run?

    Ballarat City Council’s formal decision-making process occurs via council meetings, which the nine elected councillors attend
    The CEO and Executive Leadership Team members are also present to provide information or advice.

    There is a local law which defines how Council meetings are conducted.


    The Mayor chairs Council meetings.

  • Quorum
  • A quorum is established when at least a majority of councillors are present.

  • Voting
  • Before a proposal or recommendation may be voted on, it must be 'moved' (proposed) by one of the councillors. Another councillor must then 'second' (support) the proposal.

    Council officers do not vote at Council meetings.

    The Council considers each item on the agenda before making a decision. This decision is called a resolution of Council.

    The Council may adopt the Council Officer recommendations in the Officers report, amend the recommendations, determine a completely different course of action, or it may decline to pursue any course of action.

    There must be a majority of supporting councillors for the item to become a decision.

    A notice of motion enables a Councillor to propose a motion (recommendation) for consideration. For a notice of motion to be considered at the meeting, it must be provided in writing to the CEO by 4pm on the Thursday prior to the meeting.

    However, urgent business allows for matters of an urgent nature to be considered without prior notice.

    Why is some of the meeting not broadcast?

    Some issues, if discussed in open Council, could be detrimental to the interests of Council or others.

    For this reason, the Local Government Act enables a Council to decide the meeting be closed to members of the public if the meeting is discussing any of the following:

  • Personnel matters
  • The personal hardship of any resident or ratepayer
  • Industrial matters
  • Contractual matters
  • Proposed developments
  • Legal advice
  • Matters affecting the security of Council property
  • Any other matter which the Council or special committee considers would prejudice the Council or any person
  • A resolution to close the meeting to members of the public.

    Council may vote to close the meeting to members of the public for the duration of the discussion and/or the making of the decisions on these matters. In doing so, it must indicate the reason for the issue being considered behind closed doors.

    Normally any confidential matters are left until the end of the meeting.

    Once Council has voted to close the meeting, the public and media are requested to leave the meeting.